Approach
Our projects follow a simple path
Always geared towards your added value: In f five project phases, we guide you from the initial conversation to the final project report. You will be informed constantly about the achievement of the milestones via our status updates.
Step 1
Duration: 1-5 days
Es geht los. Wir beginnen mit dem Kopieren einiger Daten aus Ihrem ERP-System. Dieser Schritt ist einfach und kann nach kurzer Anleitung sogar von Ihren Mitarbeitern selbst durchgeführt werden. Wir unterstützen Sie aber natürlich, um diesen Schritt so einfach wie möglich zu gestalten. Selbstverständlich ist die Sicherheit Ihrer Daten gemäß DSGVO jederzeit gewährleistet und wir haben vorher alle nötigen Vertraulichkeitserklärungen abgeschlossen.
Step 2
Duration: 1-2 weeks
Our algorithm then searches your data for more than 8,000 types of potential overpayments we have identified in other projects. These include classic issues, e.g. hundreds of variants of duplicate or false payments, but also harder to find cases, such as missing or incomplete deductions of import VAT, incorrectly posted input taxes, customs costs, missing credit notes, bonuses, expense claims and much more. The result is a list of suspected cases.
Step 3
Duration: 2 weeks
Now you get to decide: Would you like us to carry out the reclaiming for you, or should your team do it themselves? We will be happy to coordinate with suppliers on your behalf and arrange repayment and correction of overpayments. However, it is just as easily possible for your team to reclaim it. Optionally, we can also add further steps: A clarification of accounts with selected suppliers or a check for adherence to terms such as annual bonuses.
Step 4
Duration: 3-4 weeks
Now you get to decide: At this stage you decide whether we should handle the recovery or whether your team will do so. We will be happy to coordinate with suppliers on your behalf and arrange repayment and correction of overpayments. However, it is just as easily possible for your team to reclaim it. If desired, we can reconcile accounts with selected suppliers or verify compliance with contract terms such as annual bonuses.
Step 5
Duration: 1 day
Last but not least, we summarise our findings in a report. This certifies the quality of the audited business processes and answers the following questions, for example:
- How high is your error rate compared to other companies?
- How many errors were already identified and corrected by your teams before our project?
- Which recurring causes of mistakes have been identified?
- Where are there opportunities for optimisation?
- What do other companies in similar situations do to reduce error rates?
- Do the analyses reveal unusual patterns across years, categories or divisions that indicate clusters in certain areas or periods?
- Are there any suppliers who regularly submit invoices multiple times, incorrectly or incompletely?
- Our clients like to use this project report in internal and external communication with, for example, the management board and auditors. After your approval of the project report, all data provided to us will be irrevocably deleted or returned to you.
