Approach
Our projects follow a simple path
Always geared towards your added value: In five project steps we come from the first chat to the final project report. You will be informed constantly about the achievement of the milestones via our status updates.
Step 1
Duration: 1-5 days
Here we go. We start by copying some of the data from your ERP system. This step is simple and can even be done by your employees themselves after a short instruction. However, we will of course support you in order to make this step as easy as possible. Of course, the security of your data is always ensured in accordance with the GDPR and we have previously concluded all necessary confidentiality declarations and NDAs.
Step 2
Duration: 1-2 weeks
Now comes the algorithm. This searches your data for evidence of any of the more than 8,000 types of overpayments that we have seen elsewhere. These include classic issues, e.g. hundreds of variants of duplicate or false payments, but also harder to find cases, such as missing or incomplete deductions of import VAT, incorrectly posted input taxes, customs costs, missing credit notes, bonuses, expense claims and much more. The result is a list of suspected cases.
Step 3
Duration: 2 weeks
Now you get to decide: Would you like us to carry out the reclaiming for you, or should your team do it themselves? We will be happy to coordinate with suppliers on your behalf and arrange repayment and correction of overpayments. However, it is just as easily possible for your team to reclaim it. Optionally, we can also add further steps: A clarification of accounts with selected suppliers or a check for adherence to terms such as annual bonuses.
Step 4
Duration: 3-4 weeks
Now you get to decide: Would you like us to carry out the reclaiming for you, or should your team do it themselves? We will be happy to coordinate with suppliers on your behalf and arrange repayment and correction of overpayments. However, it is just as easily possible for your team to reclaim it. Optionally, we can also add further steps: A clarification of accounts with selected suppliers or a check for adherence to terms such as annual bonuses.
Step 5
Duration: 1 day
Last but not least, we summarise our findings in a report. This certifies the quality of the audited business processes and answers the following questions, for example:
▷ How high is your error rate compared to other companies?
▷ How many errors were already identified and corrected by your teams before our project?
▷ Which recurring causes of mistakes have been identified?
▷ Where is are potentials for optimisation?
▷ What do other companies in similar situations do to reduce error rates?
▷ Are there any striking abnormalities from the distribution over years, categories or divisions that indicate clusters in individual areas or time periods?
▷ Are there any suppliers who regularly submit invoices multiple times, incorrectly or incompletely?
Our clients like to use this project report in internal and external communication with, for example, the management board and auditors. After your approval of the project report, all data provided to us will be irrevocably deleted or returned to you.
