Our service for you

Overpayment Check

We find overpayments and uncover their root causes for you. We do the work. You make the profit. We earn our fee ourselves, as a share of your refunds during the project.

How does this work?

The challenge

No organisation is completely free of system gaps, inconsistencies or human error.

Mistakes can also occur when posting incoming invoices, such as paying an invoice twice or not deducting input tax, where this would actually be permitted. The problem: These mistakes cost money immediately. When extrapolated to thousands of invoices, different companies, several years and various overpayment categories, such individual mistakes quickly become significant deficits. Deficits that have remained undetected to this day. We can change that: We can find such overpayments and recover them for your company.

Cause of overpayment

System risks: Vendor accounts duplicates, collective vendor accounts, fragmented systems, system exploits and gaps, system changes and migrations, errors of OCR recognition ...

Supplier risks: Fehlender Umsatzsatzsteuerausweis des Lieferanten, Fehlende oder verweigerte Lieferantengutschriften, Schwer ersichtliche oder versteckte Ausweise von Einfuhrumsatzsteuer, Falsche oder unvollständige Rechnungsdaten des Lieferanten, Missbrauch bei Rechnungserstellung durch Lieferanten, Skontorückforderungen, Mehrfache Zusendung von Rechnungen, Rechnungsnummern-Präfixe …

Human error: Typing errors, multiple approvals, insufficient control of gray postings, multiple creation of vendor accounts for the same supplier, posting of payment reminders and invoice copies, too much trust in software checks, lack of communication ...

Process risks: Internal restructuring, isolated functions and departments, increased error rates in transition phases, process changes, maintaining business operations in exceptional situations (e.g. pandemics) ...

Growth risks: High number of invoices, complexity of global supply chain, high pressure, unknown regulations for input tax deductions abroad, global supplier base, increased staff turnover, integration of acquisitions, rapid organic growth ...

Cause of overpayment

Cause 1

System risks: Vendor accounts duplicates, collective vendor accounts, fragmented systems, system exploits and gaps, system changes and migrations, errors of OCR recognition ...

Cause 2

Supplier risks: Missing or refused supplier credit notes, incorrect or incomplete supplier invoice data, misuse by suppliers when creating invoices, discount reclaims, multiple sending of invoices, invoice number prefixes ...

Cause 3

Human error: Typing errors, multiple approvals, insufficient control of gray postings, multiple creation of vendor accounts for the same supplier, posting of payment reminders and invoice copies, too much trust in software checks, lack of communication ...

Cause 4

Process risks: Internal restructuring, isolated functions and departments, increased error rates in transition phases, process changes, maintaining business operations in exceptional situations (e.g. pandemics) ...

Cause 5

Growth risks: High number of invoices, complexity of global supply chain, high pressure, unknown regulations for input tax deductions abroad, global supplier base, increased staff turnover, integration of acquisitions, rapid organic growth ...

Our solution

The overpayment check. This is much more than just "looking for duplicate payments". Because nowadays, duplicate payments account for only a small proportion of the most frequent overpayments. We also want to relieve you of the work that is left after finding the overpayments. That's why we offer our all-round carefree package: We find overpayments, reclaim them for you, report on the root causes, and show benchmarks and optimisations done by other companies your size. For every system and every industry 

Our approach

Simple, fast and transparent: In five project phases, we get from the first meeting to the end result and final report - in just a few weeks. 

Fees

Here's the clincher. We work purely based on success. This means that our project costs you nothing at all. It even brings you additional income. How does that work?

Optional add-ons

We reconciliate your vendor accounts with the account information of the respective suppliers. By identifying deviations, we find even more overpayments - which cannot be detected by mere analytics - and arrange for their repayment or correction by the supplier

(recommended for clients with high transaction volumes and for certain industries).

We cut through contract complexity to provide procurement and accounting teams with the visibility and insights to deliver immediate cash recoveries and long-term cost savings for healthier whole businesses

(recommended for clients with regular annual bonus agreements with suppliers).

Further analysis to obtain additional information for you:

Master data check

Bogus invoice check

Compliance check

Fraud check

Embargo check

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